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Associate Director of Operations and Finance

Harvard Law School Executive Education
Cambridge, MA
United States

Harvard Law School Executive Education provides unrivaled leadership development programs for law firm, in-house and government lawyers from all around the world and at all practice levels. As Associate Director of Harvard Law School Executive Education, you will:

Work with Faculty Director Scott Westfahl and our Executive Director Rebecca Coyne to set department goals, including long term financial planning and strategic decision-making regarding program sustainability, potential new markets and new program development and delivery models (residential, online, hybrid).

As a member of the HLS EE management team, collaborate to help drive engagement and professional growth, accountability, teamwork and productivity at the program level, including overseeing the workload distribution within and across programs.

Lead the financial planning and oversight for the department. Responsibilities include annual budgeting and forecasting; creating and monitoring metrics to assess the financial impact and performance of programs; liaison to HLS finance office; supervising day-to-day financial administration including, receivables/payables, payment reminders, exceptions to payment policies (for participants), refunds, and faculty payments.

Contribute to the continuous improvement of HLS EE operating processes, protocols and templates that support the design, delivery, administration of best-in-class executive programs. Ensure that processes are applied consistently across programs and help identify best practices by learning from other executive education programs across the University and in the external market.

Help lead performance management processes, including annual performance reviews, mid-year check-ins, and work planning for all assigned staff. Advocate for training, development and promotion as appropriate within assigned team. Provide direct, timely feedback to team, both positive and developmental.

Manage and cultivate relationships with existing and potential new independent contractors and vendors, working closely with HR and Finance to ensure compliance with applicable policies and working with HLSEE management team to optimize important external relationships.

Typical Core Duties

Research and develop program content and materials, analyze program mapping and demand; recommend improvements
Lead review and assessment of new program proposals, curriculum, and new format designs
Lead development of marketing and sales outreach strategy; foster and maintain relationships with external clients to increase interest and participation in programs
Lead program portfolio development which may include recommendation and implementation of enrollment processes, program scheduling, and grading processes; establish administrative workflows
Develop strong working relationships with faculty, staff, and external clients associated with the program; manage scope of delivery and regularly inform stakeholders of program related activity and/or decisions
Manage vendor relationships and lead contract negotiations for goods and services
May manage program budget to achieve financial goals
Develop specialized reports and analyze statistics to define and evaluate program success and track and comply with any reporting requirements
Lead the strategic direction of program delivery to improve programs and department processes, policies and procedures
Ensure compliance with University policies and procedures and applicable legal rules and regulations

Basic Qualifications

Bachelor’s degree or equivalent work experience required
Minimum of 7 years’ relevant work experience

Additional Qualifications and Skills

We are looking for people who have:

Supervisory experience

Excellent project management skills

Knowledge of Harvard and Harvard financial systems a plus.

Additional Information

All offers to be made by HLS Human Resources.

Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School is a place where you can thrive.

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.