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Professional Development Assistant

Baker Botts, L.L.P.
Houston, TX
United States

Apply online at https://recruiting2.ultipro.com/BAK1003BOTTS/JobBoard/af35df30-570a-4707...

The Professional Development Assistant will work with the Professional Development team to support the implementation of Firmwide lawyer professional development programs and initiatives, including associate, counsel, and partner evaluations; the associate experience; the associate mentoring program; and other departmental initiatives. This is a full-time, exempt position which can be resident in either our Houston, Dallas, or Washington, D.C. office.

Essential Duties and Responsibilities:
Lawyer Evaluation Process: Assist with the annual associate/counsel and partner evaluation processes
-Support the evaluation process for all departments with tasks that include but are not limited to administration of online review system, tracking and monitoring of evaluation report submissions, creation and generation of evaluation status reports, and preparation and distribution of confidential review materials.
-Compile and organize data from evaluation process.

Associate Experience: Assist with data tracking and analysis related to the associate experience
-Assist with tracking departures and exit interviews, gathering required demographic data, and analyzing exit and associate experience interview themes.
-Attend office associate committee meetings and track follow-up activities.

Mentoring Program: Assist with administration of the associate mentoring program
-Monitor lawyer arrivals and departures and maintain database of mentor matches.
-Track participation in mentoring program and assist with implementation of mentoring initiatives.

General Departmental Support:
-Act as backup for training program logistics coordination, including scheduling presenters and conference rooms, creating and sending invitations and reminders, tracking RSVPs, sending confirmations and instructions to presenters, and liaising with all offices and support departments regarding training program arrangements and materials.
-Assist with drafting and distribution of periodic PD updates.
-Create and maintain Professional Development documents, reports, and spreadsheets as needed.
-Other projects as needed.

Special Projects and Miscellaneous: Assist with other tasks and special projects, as assigned.

Knowledge and Skills:
-Bachelor’s degree and a minimum of two years of experience in a professional environment, preferably in a law firm or other professional services firm; Professional Development experience preferred.
-Strong technical skills, including proficiency in Microsoft Outlook, Word, Powerpoint, and Excel; proficiency in talent management software (preferably viDesktop) preferred.
-Strong organizational skills and ability to work under pressure, multitask, and meet deadlines.
-Must be a creative and thoughtful self-starter with excellent attention to detail, ability to issue-spot, project management skills, ability to carry tasks through to completion without prompting, and flexibility to handle evolving responsibilities.
-Strong work ethic and personal motivation, high professional standards, and demonstrated initiative and resilience.
-Strong interpersonal and communication skills; ability to communicate effectively and professionally, both orally and in writing, with lawyers, managers, and staff.
-Demonstrated professional judgment and ability to protect and maintain highly confidential and sensitive information.
-Strong client service orientation and ability to work well with internal and external clients.
-Ability to work independently and generate creative solutions, as well as work in a team environment.
-Ability to work flexible hours (including evenings and weekends, as needed) in a fast-paced, deadline-driven environment.

Physical Demands:
-Light physical effort. Requires handling of average weight files up to 10 pounds.
-Must be able to work at computer and telephone for extended lengths of time.

Working Condition and Environment:
-Work is normally performed in a typical interior office work environment.
-This is a full-time position that frequently requires hours in excess of the standard work-week in order to complete the essential functions of the job.
-Occasional domestic travel is required.
-Fully vaccinated for COVID-19, subject to accommodation.
-This role may be hybrid and will require a minimum of three days per week (or at least 60%) present in the office, and up to two days per week (40%) may be performed remotely.

Qualifications
Education
Required
-Bachelors or better.

Experience
Required

-2 years: Bachelor’s degree and a minimum of two years of experience in a professional environment, preferably in a law firm or other professional services firm; Professional Development experience preferred.