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Practice Management Coordinator

Fenwick & West LLP
Mountain View, CA
United States

Fenwick & West is a top-tier law firm with an open and inclusive culture. With more than 300 attorneys and 400 employees in the Silicon Valley, San Francisco, Seattle and New York, we work with companies on the cutting edge of technology, life sciences and cleantech. For more than four decades, our Firm has helped some of the world's most recognized companies become and remain market leaders. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year.

Fenwick & West is seeking for a Practice Management Coordinator who is a self-starter and strategic thinker with excellent written and verbal communication skills who can work across all levels of firm management. This role reports directly to the firm’s Practice Group Directors (“PGDs”) and is responsible for the daily execution of business needs / operations of practice management. The Coordinator will play an active role in the development and implementation of key practice group initiatives and programs.

Responsibilities Include:

Administrative and Operational Support

- Assist in coordinating and planning department and/or practice group meetings, retreats and - other group meetings.
- Maintain meeting notes, follow-up on specific action items and/or coordinate deliverables involving other firm department colleagues as applicable.
- Create power point presentations on behalf of PGLs and PGDs.
- Attend group meetings as appropriate to ensure that all meeting notes are properly recorded.
- Provide administrative and operational support to the PGD’s.

Department Management and Reporting

- Assist in the preparation and implementation of department and/or practice group strategic plans and work with PGDs and other leaders to execute and/or coordinate tactical steps to accomplish plan goals and objectives.
- Assist in the preparation of department and/or practice group reporting, including the preparation of monthly productivity reports to department leaders, PGDs and members of the management committee as applicable.
- Coordinate department and practice group level projects as assigned to help support the practice group plan as it aligns with the firm’s overall strategy.
- Prepare monthly practice group status reports to include utilization, headcount/FTE, revenue, expenses, realization and related statistics.
- Monitor Practice Group Budgets, report on them, as needed, to the PGDs and PGLs.
- Assist PGDs with various special projects.
- Other duties as assigned.

Desired Skills and Qualifications:

- Sound judgment and extreme discretion with respect to confidential and sensitive information.
- Excellent oral and written communication skills.
- Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements.
- Ability to provide quality and efficient client service to both internal and external clients.
- Proficiency in Word, Excel, Outlook and PowerPoint and the ability to quickly learn and utilize additional software.

The ideal candidate will have a Bachelor's degree and 2-4 years of law firm or other professional services experience.

To be fully considered for this position, please apply directly online: