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Office Services Catering and Reception Assistant

Fenwick & West, LLP
Mountain View, CA
United States

Fenwick & West is a top-tier law firm with an open and inclusive culture. With more than 400 lawyers and 400 employees in Silicon Valley, San Francisco, Santa Monica, Seattle and New York, we work with companies on the cutting edge of technology, life sciences and cleantech. For more than four decades, our firm has helped some of the world's most recognized companies become and remain market leaders. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year.

Fenwick is seeking an Office Services Catering and Reception Assistant who will be the primary interface for attorneys, employees, clients and guests who visit and call the firm’s Silicon Valley Office. This role will provide back-up support to the Facilities team, covering the preparation, clean-up and stocking of kitchens, conference and multi-purpose rooms, including the set up of refreshments and meals.

Desired Skills and Qualifications:
- Exceptional customer service skills.
- High level of attention to detail.
- Ability to communicate effectively and tactfully and to follow instructions and procedures from a diverse group of clients, attorneys, staff and vendors.
- Ability to be professional, courtesy and diplomatic under pressure.
- Ability to work a flexible schedule, including overtime, early mornings, evenings or weekends, as needed, to ensure adequate reception and catering coverage.
- Computer proficient, with the ability to utilize MS Office applications and conference room scheduling software such as EMS.
- Ability to organize, prioritize, multitask and handle interruptions or urgent requests.
- Willingness and ability to sit and/or stand for prolonged periods throughout the workday.
- Willingness and ability to walk between conference rooms, multi-purpose rooms, storage rooms and kitchens throughout the day.
- Ability to work well with others and promote a positive, team-oriented environment.

Reporting to the Catering & Events Supervisor, the ideal candidate will have 1+ years of experience providing reception or customer service support in a law firm, professional service, or hospitality environment; Catering experience preferred.

To view full job posting and to be fully considered for this position, please apply directly online:

COVID Vaccine Policy
On July 7, 2021, Fenwick implemented a policy requiring all new hires to receive the COVID vaccine. Proof of vaccination will be required as a condition of employment. Fenwick will continue to comply with applicable laws regarding the reasonable accommodation of individuals with disabilities and/or strongly held religious beliefs. This policy is part of Fenwick’s ongoing efforts to ensure the safety and-well-being of our employees and community, and to support public health efforts.