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Office Services Assistant

Fenwick & West, LLP
New York, NY
United States

Fenwick & West is a top-tier law firm with an open and inclusive culture. With more than 400 lawyers and 400 employees in Silicon Valley, San Francisco, Santa Monica, Seattle and New York, we work with companies on the cutting edge of technology, life sciences and cleantech. For more than four decades, our firm has helped some of the world's most recognized companies become and remain market leaders. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year.

We have an opening for an Office Services Assistant in our Facilities Department. The Office Services Assistant will be responsible for supporting the New York office with copy projects, sorting and distributing mail, office and kitchen supply inventory, catering, and maintenance of the kitchen and conference rooms.

Responsibilities Include:
- Complete specialized or complex copy projects for attorneys and staff, as requested.
- Collect, sort, route, and deliver courier parcels and interoffice mail.
- Receive and distribute office supplies, including special orders for supplies and equipment.
- Organize and stock new employee and visitor offices and workstations, including coordination of internal office moves as directed.
- Organize and maintain adequate inventory of standard office supplies in copy/fax rooms, as well as specialty supplies (e.g. catering, gym towels, first aid kits) so they are visible and easy to find.
- Conduct facility inspections and maintenance checks to ensure readiness of shared spaces (kitchen and conference rooms), equipment and furniture.
- Provide logistical support to office events, as directed.
- Report and perform minor repairs and/or requests for repairs as related to facilities maintenance.
- Provide back-up reception services. Greets and direct visiting attorneys, clients, and guests.
- Assist with general conference room set-ups (equipment, office supplies and catering service) and restock beverages and office supplies in conference rooms, as necessary.
- Respond, through “NY Facilities” email address, to requests for assistance with office services related projects.
- Participate as a team member on numerous special projects, as requested.
- Maintain regular communication with personnel at all levels.

Desired Skills and Qualifications:
- Strong customer service orientation.
- Strong attention to detail and the ability to remain organized and follow instructions.
- Works well with others in a team environment.
- Ability to stand for long periods of time and perform physical duties throughout the day.
- Ability to effectively communicate with staff and vendors about set-up and clean-up requirements.
- Ability to communicate effectively and to follow instructions from a diverse group of clients, attorneys, staff and vendors.
- Ability to work overtime as needed to ensure adequate coverage.
- Willingness to periodically alter schedule to meet the needs of the department.
- Computer proficient, with the ability to utilize MS Office.

To be fully considered for this position, please apply directly online:

​COVID Vaccine Policy
On July 7, 2021, Fenwick implemented a policy requiring all new hires to receive the COVID vaccine. Proof of vaccination will be required as a condition of employment. Fenwick will continue to comply with applicable laws regarding the reasonable accommodation of individuals with disabilities and/or strongly held religious beliefs. This policy is part of Fenwick’s ongoing efforts to ensure the safety and-well-being of our employees and community, and to support public health efforts.