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Manager of Paralegal Services

Proskauer Rose LLP.
New York, NY
United States

Proskauer is a global law firm providing a wide variety of legal services to clients worldwide from offices in Beijing, Boca Raton, Boston, Chicago, Hong Kong, London, Los Angeles, New Orleans, New York, Paris, São Paulo, and Washington, DC.

Responsibilities include, but are not limited to:

• Work with respective legal department managers and directors to manage day-to-day staffing requests to ensure timely completion of all tasks and maintain equitable allocation of resources
• Work closely with legal directors to monitor and adjust paralegal headcount and anticipate future staffing needs
• Coordinate with practice groups to identify areas for improvement and promote efficient utilization of paralegals
• Manage communications with internal client base and manage expectations with regard to assignments and time frames
• Track daily attendance of paralegals to ensure proper coverage and compliance
• Oversee weekly paralegal timesheets approval process and overtime requests
• Review weekly DTE entries to ensure accuracy and timeliness
• Schedule and oversee weekend on-call paralegal program across departments
• Approve paralegal vacation leave requests and ensure appropriate Holiday coverage
• Review of monthly departmental reports including headcount, staffing, productivity, P/L, invoices
• Work with Legal Recruiting on paralegal and yearly Project Assistant recruiting including reviewing resumes and interviewing candidates
• Assist with yearly Project Assistant orientation program including coordinating schedules, travel, content and training
• Facilitate new hire on boarding, office assignments, and orientation
• Assist with paralegal training programs to ensure training aligns to Firm’s needs and paralegal professional development
• Assist with annual and mid-year performance review process including soliciting and compiling written evaluations
• Coordinate department’s requirements with IT, Payroll, Finance, HR, Operations and Office Administrators
• Prepare annual paralegal budget, monitor and approve paralegal expenses
• Manage conference room set ups and AV coordination across offices including department meetings, interviews, and trainings
• Assist with out-of-town trial logistics, war room set ups, consultants and supplies for trial teams
• Prepare and update job descriptions for paralegal positions Firm wide to meet changing job requirements
• Ensure compliance with all Firm policies, and manage Professional Responsibility training to meet state licensing requirements
• Stay abreast of industry best practices and trends

Qualifications:

• Bachelor’s Degree with a minimum of five years related paralegal management experience, preferably in a large law firm
• Proven leadership, management and organizational skills and experience serving as a coach and mentor to a large and diverse staff
• High degree of comfort interacting with partners, chiefs and directors and ability to manage communications between multiple levels of an organization
• Manage multiple priorities and deadlines in a complex and fast-paced environment
• Quickly and proactively identify problems and develop solutions
• Work independently while knowing when to seek consultation
• Professional demeanor, excellent organizational skills and strong presentation skills
• Willingness and flexibility to work extra hours to meet demands of the position
• Strong technical skills in Microsoft Word, Excel, PowerPoint as well as the ability to learn new software and applications
• Familiarity with current legal technologies used in case and deal management
• Familiarity with concepts of record retention and records management within legal environment
• Positive attitude and team builder

If you are interested in this position please apply on our careers page at: https://proskauer.taleo.net/careersection/ex/jobsearch.ftl