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Legal Recruiting and Professional Development Assistant

Chicago, IL
United States

About Katten

Katten is a firm of first choice for clients seeking sophisticated, high-value legal services in the United States and abroad. Our nationally recognized practices include corporate, financial services, litigation, real estate, environmental, commercial finance, insolvency and restructuring, intellectual property, and trusts and estates. Our more than 650 attorneys serve public and private companies, including a third of the Fortune 100, as well as a number of government and nonprofit organizations and individuals. We provide full-service legal advice from locations across the United States and in London and Shanghai.

Summary for the Legal Recruiting and Professional Development Assistant

The Legal Recruiting and Professional Development Assistant works closely with the Legal Recruiting and Professional Development teams on implementing administrative support of the Firm’s non-partner legal recruiting and professional development initiatives. The Legal Recruiting and Professional Development Assistant maintains professionalism and strict confidentiality in all client and Firm matters.

Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Legal Recruiting

- Provide administrative support to the Legal Recruiting team for the Firm’s recruiting programs, processes and initiatives.

- Assist with lateral and student recruiting processes, including, but not limited to, maintaining updated records and data entry in the recruiting database (viRecruit), monitoring recruiting inboxes, assembling Firm materials for campus recruiting initiatives, aiding in preparations for interviews and processing candidate expense reimbursements, as well as, general expenses incurred by Legal Recruiting.

- Assist with planning, coordinating and executing the annual summer associate program.

- Administer payments/reimbursements for bar preparation courses, Bar Exam registrations, relocation expenses and stipends for all incoming associates.
- Assist in the onboarding and due diligence process for summer and first-year associates.

- Perform special projects as requested and other responsibilities as needed in support of the Legal Recruiting team.

Professional Development

- Provide administrative support to the Professional Development (PD) team for the Firm’s professional development programs, processes and initiatives.

- Assist with logistical aspects of PD programming, including scheduling events, reserving conference rooms, drafting and sending invitations, tracking invitees, coordinating with presenters, distributing materials, requesting video conference support, ordering meals, and managing expense reimbursements.

- Assist with CLE administration, including entering programs into the database; entering and validating attendance; entering third party certificates; collecting course materials, agendas, and registration/attendance records; and distributing certificates of attendance.

- Perform special projects as requested and other responsibilities as needed in support of the Professional Development team.

Knowledge, Skills and Abilities

- Bachelor’s degree is required; recruiting and/or professional development experience in a large legal services or professional services firm is a plus.

- General technology proficiency, including Outlook, Microsoft Word, PowerPoint, Excel, Zoom and WebEx. Knowledge of viRecruit (or other ATS) and/or viCLE/LMS (or other LMS) is beneficial as well.

- Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, candidates, clients, staff, and outside contacts.

- Exceptional organizational, planning, and project management skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish concise, detailed information in report format, written correspondence, e‑mail, or verbally.

- Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment. Ability to work with frequent interruptions and adapt to changes in workflow.

- Dependable team player with high energy, creativity, and vision who works collaboratively and cooperatively with others in a team-oriented environment.

- Ability to act independently within scope of the position’s responsibilities as a decision-maker and contributor on all levels.

- Work occasionally requires more than 37.5 hours per week to perform the essential duties.

- Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 10 pounds.

We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution; transportation fringe benefit program; back-up care option; generous paid time off policy; and long-term and short-term disability policies.

Katten Muchin Rosenman LLP is an Equal Opportunity Employer/AA-M/F/SO/Disability/Veteran.

To be fully considered for this position, please apply directly online: