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Legal Personnel Specialist

Cravath, Swaine & Moore LLP
New York, NY
United States

The Legal Personnel Specialist will assist with various aspects of the Legal Personnel department with a focus on the Firm's onboarding and immigration processes for attorneys.

This position is located in our New York office and the schedule is Monday through Friday, 9:00 a.m. to 5:00 p.m. We offer a competitive salary and excellent benefits including medical, dental, vision care, 401(k), and health club privileges.

•Coordinating all aspects of the immigration process for attorneys in the New York office;
•Working closely with immigration counsel to secure U.S. work authorization for incoming associates, current associates and foreign associate attorneys;
•Coordinating the onboarding process for new hires, including the conflicts clearance process, review and verification of background checks and transcripts;
•Acting as a point person for new hires prior to and upon their arrival;
•Planning and coordinating various logistics for all new hire orientations;
•Sharing the responsibility of leading one-off orientation sessions;
•Working alongside the Legal Personnel Manager to oversee the Foreign Associate Program and secondments to clients;
•Working closely with Managing Partners on caucus and Firm meeting materials;
•Coordinating the monthly budget review and assisting in preparation of analysis for year-end budget;
•Working closely with Legal Personnel Directors and Managers on various initiatives and programs addressing associate feedback, work life balance and retaining associates;
•Completing various Firm surveys and questionnaires;
•Conducting exit interviews; and
•Performing other duties, as assigned.

•Bachelor’s degree, at least 5 years of experience in Legal Personnel or applicable experience in a service industry firm;
•Immigration experience a plus;
•Ability to work and interact with attorneys at all levels;
•Excellent organization and communication skills, in addition to superior judgment;
•Proficiency in various computer applications including the Microsoft Office Suite, as well as the ability to learn proprietary databases within Firm;
•Knowledge of viDesktop a plus;
•Ability to work well under pressure and coordinate several activities at one time;
•Ability to problem-solve and successfully meet deadlines;
•Ability to deal discreetly with confidential information; and
•Availability to work additional hours, as needed.

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