You are here

Legal Personnel Coordinator

Fenwick & West, LLP
Mountain View, CA
United States

Fenwick & West is a top-tier law firm with an open and inclusive culture. With more than 400 lawyers and 400 employees in Silicon Valley, San Francisco, Santa Monica, Seattle and New York, we work with companies on the cutting edge of technology, life sciences and cleantech. For more than four decades, our firm has helped some of the world's most recognized companies become and remain market leaders. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year.

We have an opening in our Legal Personnel department for a Legal Personnel Coordinator who will be responsible for coordinating and assisting with all aspects of the firm’s legal personnel functions. The Legal Personnel department is responsible for creating and implementing programs and policies to assure the effectiveness and career satisfaction of the firm’s lawyers. These efforts will support Fenwick’s reputation and contribute to its competitive edge as a preeminent law firm, comprised of excellent lawyers providing the highest quality of cost-effective legal services. This position can be based in any of our offices.

Responsibilities Include:
- Develop a comprehensive knowledge of all firm policies and practices to relate to attorneys and ensure the appropriate implementation of each.
- Maintain attorney personnel records in Workday.
- Provide administrative support related to legal personnel issues, including but not limited to, policies and procedures, leaves of absence, flexible vacation, performance reviews, hours elections, career development plans, work opportunities, grievances, interpersonal challenges, compensation and bonus matters, reduced schedules and other flexible work arrangements, office transfers, mentoring, coaching needs, transitions, and outplacement counseling.
- Assist with all aspects of attorney evaluation processes.
- Support partner development programs, including partner coaching, and partner upward reviews.
- Work and collaborate with other administrative departments, such as HR, Diversity & Inclusion and Legal Recruiting, to ensure smooth cross-functional support to attorney population.
- Assist with orientation and integration programs for attorneys.
- Assist with offboarding process for attorneys.
- Coordinate and assist with budgeting and tracking expenses for department.
- Reconcile monthly American Express account.
- Network with colleagues in competitor law firms.

Desired Skills and Qualifications:
- Ability to work effectively both independently and as part of a team.
- Excellent organizational skills and meticulous attention to detail.
- Effective verbal and written communication skills, including the confidence and professional demeanor necessary to interact with partners.
- Excellent computer skills, with a proficiency in MS Office applications.
- Ability to handle multiple tasks and projects concurrently, within tight deadlines and under pressure.
- Client service orientation and responsiveness.
- Availability for occasional evening and weekend work hours and for travel between offices, as necessary.

Reporting to the Legal Personnel Manager, the qualified candidate will have at least 2 years of experience in a comparable position in law firm or another fast-paced professional services environment. Bachelor's degree required.

To be fully considered for this position, please apply directly online:

COVID Vaccine Policy
On July 7, 2021, Fenwick implemented a policy requiring all new hires to receive the COVID vaccine. Proof of vaccination will be required as a condition of employment. Fenwick will continue to comply with applicable laws regarding the reasonable accommodation of individuals with disabilities and/or strongly held religious beliefs. This policy is part of Fenwick’s ongoing efforts to ensure the safety and-well-being of our employees and community, and to support public health efforts.