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Legal Personnel and Recruiting Coordinator

Ropes and Gray LLP
San Francisco, CA
United States

About Ropes & Gray
Ropes & Gray LLP is a preeminent global law firm focused on providing the highest-quality advice on our clients’ critical legal and business issues. Our global team of 2,500 talented professionals regularly helps clients meet high-stakes challenges, solve complex problems and achieve key goals. These colleagues work together across a global office network that includes offices in Boston, Chicago, Hong Kong, London, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Tokyo and Washington, D.C.

We are a contemporary firm that can bring more than 150 years of legal and institutional history to bear on the challenges clients face in today’s global, 24/7 business environment. Our collaborative approach gives our clients—which include many of the world’s most respected companies and institutions—ready access to leading corporate, litigation, transactional and regulatory lawyers whose knowledge and experience span industries and geographies.

With an international presence, we focus primarily on the asset management, technology, life sciences, health care and real estate industries. Our clients include global industry leaders, financial institutions, investment firms, private equity firms, hospitals and health care organizations, educational institutions and individuals.

We have consistently been recognized for our leading practices in many areas, including private equity, M&A, life sciences, health care, finance, investment management, hedge funds, tax, real estate, intellectual property, commercial and securities litigation, government enforcement, antitrust, and privacy and data security.
Ropes & Gray is an equal opportunity employer.

JOB SUMMARY:

Coordinates and executes activities related to the recruiting and hiring of lawyers (entry level and lateral) as well as the summer associate program for the west coast offices. Assists the Manager of Legal Recruiting and the Senior Director of Legal Personnel, Recruiting & Global Mobility on all matters related to legal hiring. Collaborates and works closely with other Legal Recruiting and Personnel staff across the firm.

ESSENTIAL FUNCTIONS:

Assists the Manager of Legal Recruiting and Practice Group Leaders (PGLs) with lateral associate and career attorney recruiting initiatives including but not limited to: drafting job postings, reviewing and processing resumes, identifying and presenting qualified candidates to the PGLs, organize interview schedules, collect and synthesize interviewer’s feedback, generate offer letters, submit conflict and background checks paperwork and organize local orientation logistics.
Serve as liaison with legal placement agencies and/or prospective candidates from the initial screening stage through employment decision stage
Supports the entry level screening and callback interview process, including but not limited to, scheduling candidate interviews, preparing interview materials, researching candidate histories, tracking evaluations, submitting feedback forms and communicating with candidates.
Works closely with the Manger of Legal Recruiting to build relationships with law school career services offices, prospective candidates, and Ropes & Gray lawyers and staff.
Works with the Manager of Legal Recruiting to coordinate and execute the summer program for the west coast, including but not limited to: planning orientation and summer events; handling summer associate correspondence; gathering evaluations and reviews; participating in summer events, summer program meetings and firm wide summer program projects.
Assist with the administration of annual survey requests, including NALP, Vault and AmLaw.
Use the firm’s candidate tracking system (Lawcruit) to generate and analyze recruiting reports, statistics, and data.
Coordinates the I-9 compliance of incoming and current Associates and Summer Associates in the west coast offices. Processes new, summer, and lateral associates’ I-9 verification and conducts I-9 reverification of existing employees using eVerify.
Helps to coordinate the associate departure process on the west coast. Works closely with the Associate, appropriate Associate Development Manager, Legal Personnel Managers, Legal Personnel Coordinators, Client Intake/ Conflict Control, and Records to ensure a smooth departure.
Works with Legal Personnel Managers and Legal Personnel Coordinators to provide on the ground support for associates participating in client secondments in San Francisco. Works with various staff members to ensure successful administration of incoming and outgoing attorney secondments.
Works with Legal Personnel Managers, Legal Personnel Coordinators and Global Mobility Specialist to help integrate attorneys who are relocating to the San Francisco office to ensure a smooth transition and also provide support for attorneys who are moving from the San Francisco office to other offices
Performs additional duties as assigned by the Manager of Legal Recruiting and the Senior Director of Legal Personnel, Recruiting & Global Mobility.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

Bachelor's Degree preferred
Proficiency in the use of computer programs including Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience with database programs (e.g., LawCruit, Symplicity); advanced social media (LinkedIn etc.) and web-based programs skills are highly desirable
Excellent written, oral communication, organizational, and interpersonal skills.
2+ years work experience in law firm or law school recruiting preferred.

ESSENTIAL CAPABILITIES

Ability to recognize confidential information and to maintain confidentiality of such information.
Flexibility in responding quickly and positively to shifting demands and opportunities.
Ability to interact effectively with all levels of firm personnel.
Must be team-oriented and able to share information, goals, opportunities, successes and failures with the appropriate parties.
Must pay attention to details and have the ability to follow up and follow through.
Ability to multi-task, manage and prioritize projects effectively.
Ability to work independently, under the direction of others, and as a part of a team.
Ability to work in a multi-office environment.
Ability to work effectively in a culturally and educationally diverse environment.
Proactive in learning and adapting to new systems and processes.
Ability to perform under tight deadlines and stressful conditions in a thoughtful and professional manner.

WORKING CONDITIONS:

This is an exempt position. Incumbent is expected to work the hours necessary to fulfill the responsibilities of the position. Must be willing to travel between the San Francisco and Silicon Valley offices on a frequent basis.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

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